Get documents approved, where they're created.
Track decisions in one place.
Request and complete approvals directly in Word and Confluence, while managing progress and approval records through one central dashboard. Keep documents where they belong, with a clear view of who approved what, when and on which version.
See how it works →
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Connectors
Word
Confluence
Google Docs
Canva
monday.com
Miro
OneApproval research | 450 respondents | Q2 2026
How teams manage approvals today.
Cross-platform need
61%
of respondents work across more than one platform for approvals.
APPROVAL TOOL ADOPTION
10%
use a dedicated approval tool today. While 90% rely on email, chat, document comments, or a meeting.
Where approvals live today
51%
say email is where approvals happen now. The largest channel by a margin followed by comment threads.
What we're solving
When approvals happen across different tools, keeping track gets harder.
Survey data on where time goes, interview material on how it feels. Names below are roles, not companies.
01 · Scattered feedback
Five tools, no source of truth.
Comments in Word. Threads in Teams. A revision in Google Docs. Approvals get reconstructed from screenshots and memory.
"Most of our release approvals still happen in Outlook threads. Harder to audit than the plugin, sure. But the plugin doesn't reach the platforms our teams actually write in."
Platform Governance Lead, global payments processor
02 · MANUAL FOLLOW-UPS
Most of the work is the follow-up.
Approvers wait for nudges. Authors play project manager. Decisions hide in inboxes for days because no one knows they are owed.
"People tune the email notifications out. Many of our approvers never see them. We'd put this in Teams tomorrow."
Senior Quality Manager, orthopedic medical-device manufacturer
03 · Unclear status
"Is this the approved version?"
Versions branch. A typo gets fixed after sign-off. The next person cannot tell if what they're looking at is the same thing leadership signed off.
"We moved everything onto one platform specifically to escape the version chaos. You couldn't tell which file was current, let alone which had been signed off."
Solo Compliance Lead, HR-tech SaaS
Why ONEAPPRoval
Keep approvals connected, wherever documents are created.
OneApproval helps teams request, manage and record document approvals across Word and Confluence, without changing where they work.
01 · Governance
Request and approve in-document
Start an approval directly in Word or Confluence, with the review and approval status visible alongside your document. Reviewers can approve, reject or request changes with the content in front of them, rather than managing sign-off through separate email threads.
02 · Visibility
Track every approval in one place
Stop checking individual documents or asking colleagues for updates. See what's been approved, what's still waiting and where action is needed through one central dashboard, even when your team works across different platforms.
03 · Audit by design
Know exactly what was approved
Keep a record of who approved each document, when they did so and which version they reviewed. With approval history accessible in one place, it's easier to confirm decisions, demonstrate sign-off and find supporting evidence when you need it.
Looking ahead
Human approval still matters in an AI-assisted world.
AI can help create and revise documents, but important work still needs clear human decisions.
We're developing API capabilities that will allow applications and AI agents to submit work for approval, using a consistent review process and maintaining a record of human sign-off.
In development
Public REST API at launch
Planned
Agents submit work for human sign-off
Planned
MCP support on the roadmap
How it works
From document to decision in four steps.
Whether your team works in Word, Confluence or with files shared through the web, OneApproval gives you a consistent way to request, manage and record sign-off.
01 · Start
Start an approval.
Start an approval from the task pane in Word, the byline in Confluence, or use the OneApproval web app for supported files. Choose a reusable template or set up a one-off review.
→ You choose approvers, due dates and review stages.→ Approvals linked get to a specific document version.→ Reviewers by email and in-app alerts.
Sent for review
02 · Route
Choose your reviewers.
The right reviewers, in the right order, automatically. Stages, quorum and due dates handled centrally. No chasing.
→ Set "first to decide" or "all must approve" requirements for each stage.
→ Automatic reminders and escalations keep things moving.→ Approval statuses update alongside the document.
In review
03 · REview
Review and decide.
Review the document and approve, reject or request changes directly in Word or Confluence, or through an email link for external reviewers.
→ Add comments to explain decisions or change requests.→ Receive notifications via email, Teams and Slack.→ Open the original document with one click.
Approved
04 · Track
Track and record.
Track progress in one dashboard, with a timestamped decision history linked to approved document versions. Export as CSV or PDF. No screenshots needed.
→ Maintain an append-only approval activity log.
→ Post-approval edits notify authors and invalidate approvals.
→ Search approval records across supported platforms.
Recorded
Available today through Early access
Word
Confluence
OneApproval Web App
monday.com
Miro
Joining OneApproval from 2027
Google Docs
Canva
central approval dashboard
One place for every approval, across every tool.
See the status of approvals started in Word, Confluence and the web without opening each application separately. Know what's approved, what's still in progress and where a decision is outstanding.
Filter and search by platform, type, status, stage or approver.
Apply Bulk actions across documents, even when they live in different platforms.
Open the source file in one click. Word opens in Word, Confluence in Confluence.
app.oneapproval.io/all
Version awareness
An approval belongs to a version, not a file.
When the document changes after sign-off, OneApproval knows. Process owners see a clear flag. Authors are prompted to re-circulate. Auditors stop guessing.
Mon 09:14
Sara Kim
Stage 1
Mon 14:02
Maya Osei
Stage 1 ✓
Tue 10:31
Devin Reyes
Approved
Wed 08:47
Sara Kim
Re-review
In the tools you already use
Get sign-off without moving your documents.
Request and complete approvals alongside your Word documents and Confluence pages. OneApproval keeps review activity connected to the original content, so you can see where things stand without piecing together decisions from emails and messages.
W
Word
C
Confluence
D
Google Docs
Cv
Canva
m
monday.com
M
Miro
app.oneapproval.io/all
Status in the document, not buried in a menu. Glance and know.
Approve, reject, or comment without leaving the document.
SSO in one click for Microsoft 365 users.
Email-link approvals for external SMEs, such as legal counsel. No host-platform license needed.
Proactive notifications through email, Teams and Slack. Not gated by who's checking which app.
See the Word connector in detail →
Accepting design partners now
We're building OneApproval with our first customers. You could be one of them.
Pre-release means more than early access. Design partners shape the roadmap, get direct work with the team, and get access to a lifetime discount on OneApproval.
Apply to be a design partner
Not ready just yet? Sign up to our newsletter and follow our progress.
01
Shape the roadmap.
Join working sessions with our product and engineering leads, give feedback on OneApproval and vote on what ships next.
02
Direct line to the team.
Contact us directly with your questions and feedback. No tickets, no SLAs. Just answers.
03
Discounted pricing for life.
As a design partner you'll always pay less than the list price. For life.
04
Your connector, prioritized.
If a platform we haven't shipped matters to you, let us know.
Appfox approval customers
Teams at these companies use our approval tooling today. OneApproval is what comes next.
Deutsche Bank
Rivian
SpaceX
S&P Global
Lenovo
SmartBear
Grammarly
Schneider Electric
UN Office at Geneva
Why trust us
Built on years of document approval experience.
AppFox has been building approval and governance apps for the Atlassian ecosystem since 2017. Approvals and Workflows for Confluence are Cloud Fortified apps used by hundreds of customers in regulated industries, including pharma, medical devices, finance and the public sector.
Our survey of 450 people found that 61% work across more than one platform for approvals. The challenge goes beyond Confluence, and our years of experience building trusted approval apps put us in a strong position to tackle it.
OneApproval takes what we've learned and rebuilds it cross-platform from the ground up.
SOC 2 Type II
ISO 27001
GDPR · EU data residency in Ireland
Cloud Fortified · AppFox apps
AppFox
UK-based. Part of Automation Consultants.
The same team behind Approvals, Compliance, Workflows, and Optimizer for Atlassian Cloud.
8+ years
building approval tooling
450
survey respondents behind this product
